Recovery Blog

Reducing Reporting Burden

Posted in Recipient reporting by on October 17, 2012

Filling out government paperwork can be repetitive, time-consuming, and costly to those who receive federal funds. An oft-heard query, and complaint, from recipients of government funds:  How many times do I have to submit the same information to different government agencies?

That’s a legitimate complaint. Indeed, it can be a pain to fill out even a single government report, as anyone who’s prepared one knows. But when confronted with the prospect of submitting multiple reports on the same government award—sometimes using different paper and electronic formats—it can be downright maddening.

The Recovery Board has spent more than three years in the data trenches, collecting spending reports from recipients of Recovery Act funds.  Some recipients also are required to file similar reports with other agencies—and they are really not all that happy with that bureaucratic requirement. And, frankly, we don’t blame them. It would seem more sensible to consolidate government reporting requirements so that recipients could submit reports to a single collection system.

With that in mind, the Recovery Board will be testing whether a centralized system of data collection and warehousing would save recipients and government agencies money and time. We are calling this pilot project the Grants Reporting Information Project, or GRIP for short. GRIP will be modeled after the reporting system the Board created for the Recovery program.

GRIP will collect financial data from recipients of non-Recovery grant awards made by several agencies.  The recipients include seven universities, a community college, the State of Nebraska, and a local city in Maryland.  The agencies include the Departments of Agriculture, Defense, Education, Energy, Health and Human Services, Housing, Interior, and Justice; the Environmental Protection Agency; the National Aeronautics and Space Administration; the National Science Foundation; the National Oceanic and Atmospheric Administration; and the Office of Naval Research.

Test recipients will submit their reports to The website is an offshoot of, the password-protected site developed with Environmental Protection Agency technology to gather spending data from Recovery Act recipients for the past three years. EPA has worked closely with the Board in developing the GRIP project.

GRIP data will be collected through November 9. Once the reports are in, participating agencies will evaluate the data reports for accuracy, completeness, and compatibility with existing financial reporting systems. If this proof of concept model proves feasible, we would next sponsor a full pilot project in which agencies would use the centralized system over a more extended period.

This could end up being a big deal if this initial pilot project suggests significant efficiencies and savings. Once the results are in, I will report the findings in this blog.

– Michael Wood, Executive Director, Recovery Board

One Response

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  1. Gabriel Tunez said, on November 9, 2012 at 1:00 pm

    In my opinion, there should be a single database, personal data, mass use, as the first part and the second part should be completed by each agency.
    This is always the same repetitive data such as name, identification, address, date of birth, and then every state agency may add their particular requirements. Add to that a data collection procedure for processing only at the national, help people, is often called “single state”

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